3 recommended work automation tools for work efficiency

Have you come across the term “work smarter, not harder”? This echoes the ethos of the millennials and Gen Zs, who champion personal and independent growth in their professional lives. The quest to become an efficient worker—termed “Iljaler” in Korean, meaning “a person who works well”—highlights their value system. Many explore various techniques like note-taking, organization, workflow analysis, schedule management, and goal-setting to achieve this. Notably, leveraging productivity-enhancing automation tools is key for effective and efficient work. In this article, we’ll spotlight three automation tools tailored for office productivity: Jira, Zapier, and Confluence, offering insights on optimizing their use for enhanced work efficiency.

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Why do you need automation

According to Microsoft’s 2023 work trend index report, most workers are experiencing a drop in work productivity due to digital debt. Digital debt means that the use of digital technologies such as email and chat leads to data flooding and spends a lot of time managing it.

According to the survey, 62% of workers spend a lot of time on communication and information retrieval, so they don’t have enough time to invest in actual work. 64% of the workers said they lacked the energy and time needed to carry out their work. In fact, an analysis of Microsoft 365 app usage patterns found that users spend more time on communication tasks such as email, meetings, and chatting than on creative and creative tasks. Of course, digital technology has improved the communication process and speed of work, but on the other hand, too much data is being accumulated, so if you don’t streamline your work, “work for work” can increase. Reduce this time by leveraging work automation tools. It also allows you to spend more time looking for strategic thinking or innovative ideas.

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Introducing 3 Work Automation Tools

This section highlights three automation tools designed to enhance work efficiency: Jira, Zapier, and Confluence. These tools are instrumental in reducing and streamlining the time allocated to project management and communication.

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Jira

Jira is a project management tool developed by Atlassian. Although it is primarily used in software development, it can be used effectively in various fields and industries because of its many features. Jira is designed to enable teams to plan, track and manage projects in real time. You can track issues, manage an Agile project, and set up workflows easily. Jira makes project and process management more systematic and efficient. Jira allows teams to monitor progress, collaborate and keep project development up to date. Team members can also leverage Jira to efficiently understand the status of projects in real time, manage schedules and tasks, and prioritize tasks to be done.

Zapier

If Jira was a tool to help you get your project going, then Zapier helps you automate time-consuming iterations. Zapier is a powerful online task automation tool that connects to more than 3,000 apps, including Gmail and Slack, helping automate almost everything from automated email transfers to spreadsheet updates.

In Zapier, there is a workflow called Zaps that automates repetitive tasks by linking apps. Defining Zap to suit your needs so that frequent tasks run automatically, reducing time spent on ‘work for work’. For example, when certain mail arrives, you can automatically send a Slack message or set it to send an email based on data from a new Google spreadsheet.

Confluence

Confluence, like Jira, is a collaborative tool developed by Atlassian. Confluence provides a shared workspace for teams to create, collaborate, and store tasks. It also provides information sources for business documents, minutes, and project planning. Simply put, confluence is a collaborative tool that helps all team members work together efficiently. Because confluence and Jira are linked together, project management and collaboration are flexible when used together. Everyone can track the progress of a project on the same page and check for changes and updates. Confluence allows team members to document their work and share important information. So it’s easy for the whole team to find and manage their work in one place. It is a great advantage to automate and streamline the process of sharing information and communication within the team.

Work efficiency to become a worker. In modern businesses where remote and collaborative work is becoming more common, Jira, Zapier, and Confluence are highly useful work automation tools for office workers. You can leverage these three tools to increase productivity and reduce repetitive tasks effectively.

How do you want to learn how to use your work automation tools?

It is possible to automate work by utilizing not only Jira, Zapier, and Confluence, but also Excel and ChatGPT. Automating tasks not only reduces human error, but also allows employees to spend more time on creative tasks, innovative tasks. We anticipate that automation of work will play an important role in completely changing the way we work in the future.

Elice offers job automation training to boost employees’ work efficiency. For many, the concept of work automation might still seem daunting, raising questions about its feasibility and applicability within different areas of a company. To explore how work automation training can benefit your organization, it is advisable to speak with an Elice DX Training Consultant. Those interested in learning more about automation training are encouraged to get in touch with us immediately.

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